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Accessibility & Inclusion

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The Texas Supervision Symposium (TSS) planning committee is aiming to create a conference setting that is inclusive, accessible, and affirming of all participants. We want to ensure that various learning styles and needs of all participants are considered in the planning of this conference experience. We warmly invite all presenters and participants to join in these efforts.

To ensure participation is available to all participants, we outline the following as aspirations and guides in how we might engage one another in accessible ways:

  • PowerPoints and all other materials may be made available in advance of presentations. Presentation materials can be found here:  Schedule
  • Presenters are asked to use large font size, contrast between the letters and the background, and use captions for videos or other media.
  • Please test out all electronic equipment before the date of presentation to ensure that volume of the presenter(s) can be heard by participants.
  • Ensure captioning is enabled and instruct participants as to how to view live captions.
  • Invite participants to ask questions verbally or through the chat feature. If participants ask questions in the chat, please repeat the question aloud so everyone can hear the answer in context.
  • Describe images and/or visual content (slides, activities, etc.). This is helpful for blind folx and for those who use a phone to call into the presentation.
  • Maintain gratitude, receptivity, and respect for feedback given related to experiences of microaggression.
    • Believe people’s reports of trauma, oppression, and marginalization.
    • Hold compassion for self and others in the learning process
  • Consider the diversity of licenses our attendees have in designing presentations.  We have licensed and yet-to-be licensed attendees.
  • Participants are encouraged to ask questions and will be asked to use a microphone.

A Statement for Presenters: Your presentations are the heart of TSS. As a presenter, the planning committee is calling on you to aid us in meeting the aspirations outlined above. We ask that you remind participants of these values and live out the spirit of inclusivity we seek to create together. Thank you for your commitment to accommodation and inclusivity at TSS.

Tools for Presenters:

https://support.microsoft.com/en-us/topic/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25?ui=en-us&rs=en-us&ad=us#PickTab=Windows

The above link will help presenters run a report on planned PowerPoints to ensure that participants with a screen reader can follow along. It will provide feedback that tells presenters what can be added to make the presentation accessible. This may require modifying your PowerPoint by:

  • Adding slide titles
  • Adding captions to any pictures you may use
  • Captions for videos
  • Removing any flashing images from slides

Additional tips for presenters to ensure presentations are accessible to all participants.

Information for using bias-free language during presentations.

Accessibility Resources:

A Statement for Participants:

The TSS planning committee encourages persons with disabilities to participate in all conference activities. It is important to us that the TSS is inclusive of all individuals. If you anticipate needing any accommodation or have questions, please contact Danielle Broxon by email (dbroxon@tamu.edu) or call 979.845.4427 in advance of your participation. Requests should be made by June 14, 2024.