Health Records
University Health Services maintains student treatment records, as defined by FERPA, for a period of seven years as outlined by the Texas A&M University policy (item number 07.200.20) and all information is considered confidential. If you would like a copy of your immunizations, lab results, consent forms, and billing, you may be able to obtain that information utilizing the Appointment Portal.
As a patient/client of University Health Services, a student is entitled to a copy of their records; however, the records are the property of University Health Services and guidelines are in place ot protect the student's information. For detailed University Health Services statements and policies on Notice of Privacy Practives as well as information related to your rights as a student, visit the Statements and Policies page.
We want to make sure you are informed about implications of releasing your information and also help make sure that only the necessary information be shared with others to accomplish your needs for making this request. Please note that University Health Services providers, both clinical and mental health, do their best to maintain records that accurately reflect the sessions and visits you had with your provider and to capture their impressions of your needs. If there is anything that is unclear to you in the documentation, please contact us.
Obtaining The Record
University Health Services - Counseling and Mental Health Care
Attn: Student Counseling Records Release
471 Houston Street (1263 TAMU)
College Station, Texas 77843-1263
979.845.4427 / 979.862.4383 (fax)
uhsinfo@tamu.edu
University Health Services - Primary and Specialty Medical Care
Attn: Student Health Records Release
311 Houston Street (1264 TAMU)
College Station, Texas 77843-1264
979.458.8310 / 979.458.8319 (fax)
uhsinfo@tamu.edu
Health Records Release Process Overview
- Complete and sign the Health Records Release Form. See below for cost and method of delivery information.
- Mail, fax, email, or drop off the completed form in the A.P. Beutel Health Center Patient Services office, or the Student Services Building, 4th Floor.
- Once form is received, you will be contacted by a University Health Services staff member for payment and/or clarification of requested documents.
- Records will then be released.
Cost
Cost Per Method of Receipt
- Pick up: $1.00 per page (maximum of $15.00)
- *Mail, Fax or Email:
- Under 30 pages: $15.00
- 30 or more pages: $25.00
- X-Ray CD (Radiology images): $6.00
- **Insurance/Legal Requests: $25.00 for the first 20 pages and $0.50 per page thereafter. Additional $15.00 for executing an affidavit.
- Priority Processing Fee: additional $10.00
- This will expedite the request to be processed within 48 hours.
*University Health Services will only fax a patient's medical records to a doctor's office or another university. University Health Services is only able to send secure email records directly to the patient. All confidential medical records sent by email format are encrypted and password protected.
**Texas Medical Board (TMB) rules (including §165.2. Medical Record Release and Charges)
University Health Services has up to 14 days to process your request. All records sent electronically are encrypted and utilize Texas A&M University's document distribution system. Payment must be received prior to the release of records.
Any Release of Record you submit may later be revoked per your request. Any revocation of a previously submitted request must be done in writing by identifying the specific Release of Records form you are revoking along with proof of your identity. Any information already shared in compliance with the Release of Records you had submitted may not be revoked. Please contact our offices to discuss how to revoke an already submitted Release of Records form.